---
title: Auto-send inspection reports by email via Zapier
description: Send completed Lumiform inspection reports automatically by email using Zapier.
---
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# Auto-send inspection reports by email via Zapier
## Automatically deliver completed inspection reports from Lumiform to any recipient’s inbox using Zapier and Webhooks—no manual effort needed.
### What you need
- **Plan requirement:** This feature is available on Enterprise plans.
- **Permissions:** Admin permissions in Lumiform to access webhook settings.
- **Third-party accounts:**
- Active Zapier account
- Email app/service connected to Zapier (e.g., Gmail, Outlook)
### Step-by-step setup
1. **Create a Zap in Zapier**
- Log in to [zapier.com](https://zapier.com/) and click “Create Zap.”
2. **Set the trigger to “Webhooks by Zapier”**
- Choose “Webhooks by Zapier” as the trigger app.
- Select “Catch Hook.”
- Copy the webhook URL Zapier generates.
3. **Register the webhook in Lumiform**
- In Lumiform, go to **Administration \> Webhooks**.
- Click “Add Webhook” and paste the Zapier webhook URL.
- Choose **Inspection completed** as the event to trigger the webhook.
- Save your changes.
4. **Test the connection**
- Complete an inspection in Lumiform.
- In Zapier, ensure a webhook notification is received and contains the event ID.
5. **Retrieve inspection data (optional, advanced)**
- Insert an “API Request” Zapier step if you want to pull the full inspection report details using the record ID from the webhook.
- Use the “Webhooks by Zapier – GET” method and authenticate with your Lumiform Public API token.
6. **Configure the email action**
- Add an “Email by Zapier,” “Gmail,” or “Outlook” action step.
- Use the data from the webhook (or API step) to fill out your email subject, body, and recipients. Attach reports or include links as needed.
7. **Test and activate your Zap**
- Send a test email to confirm everything works.
- Turn on your Zap to enable automation.
### Example use cases
- **Send to management:** Automatically send a PDF summary of every completed inspection to management or customers.
- **Instant notifications:** Send a “completed inspection” email to a job site foreman with all relevant details.
- **Multiple recipients:** Email QA, safety, and compliance teams all at once as soon as a report is submitted.
### Troubleshooting: common errors and fixes
- **No email is sent:** Ensure the Zap is live, the webhook URL is saved in Lumiform, and an “Inspection completed” event was triggered.
- **Missing inspection data:** Remember, the initial webhook only supplies the event type and record ID. Use a follow-up API request in Zapier to pull full report content.
- **Authentication errors (API step):** Double-check your Lumiform API token and permissions if using the Public API within your Zap.
### Related articles
- [How to set up a Webhook in Lumiform](https://help.lumiformapp.com/en/knowledge/how-to-set-up-a-webhook-in-lumiform?hsLang=en)
- [What are Lumiform Webhooks?](https://help.lumiformapp.com/en/knowledge/what-are-lumiform-webhooks?hsLang=en)
- [Supported Webhook events in Lumiform](https://help.lumiformapp.com/en/knowledge/supported-webhook-events-in-lumiform?hsLang=en)
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