--- title: Entities in Lumiform description: "What you previously knew as locations & regions \nis now called types & units after our latest update." --- [Skip to content](https://help.lumiformapp.com/en/knowledge/entities-lumiform#main-content) English Show submenu for translations ![LUMIFORM-White\_TRANSPARENT.png\]](https://help.lumiformapp.com/hs-fs/hubfs/LUMIFORM-White_TRANSPARENT.png?height=40&name=LUMIFORM-White_TRANSPARENT.png) - [Default HubSpot Blog](https://zyp-4992538.hs-sites-eu1.com/blog) Open main navigation Close main navigation - [Default HubSpot Blog](https://zyp-4992538.hs-sites-eu1.com/blog) - English Show submenu for translations Hey👋. How can we help you? - There are no suggestions because the search field is empty. 1. [Help Center](https://help.lumiformapp.com/en/knowledge?hsLang=en) 2. [Entities](https://help.lumiformapp.com/en/knowledge/entities?hsLang=en) # Entities in Lumiform ## What you previously knew as locations & regions is now called types & units after our latest update. #### Create, manage and track easily various locations or objects. **Let's dive into entities**! ---   Previously, you were able to assign locations and regions to your forms and inspections. This now also applies to entities such as **machines, branches, departments, warehouses, shelves, and more**. [**In the dashboard**](https://admin.lumiformapp.com/entities), you will find 3 new navigation elements under Entities: **Types, Folders, and Units**. ### In this article, we will briefly show you how to: #### Create Types for entities Define the types of your entities that you want to use, such as **machines, vehicles, locations**, etc. #### Add specific entities Once you have set up your types, you can add specific entities such as **individual machines, branches, warehouse shelves, customers, projects**, and more. #### Organize everything with folders Maintain organization by organizing your entities into folders. With folders, you can **control and manage user access to individual or multiple units** efficiently.   ### Here is how you can make the most out of our new feature of Entities:   ![Screenshot 2024-04-05 at 15.32.05](https://help.lumiformapp.com/hs-fs/hubfs/Screenshot%202024-04-05%20at%2015.32.05.png?width=688&height=395&name=Screenshot%202024-04-05%20at%2015.32.05.png)   1. To start, begin by **[creating a type](https://admin.lumiformapp.com/entity-types/new)**. Types are essential for setting up entities, as they define the entity you will create later. This step helps to **categorize and organize your entities** effectively. Enter the specific name of the type and feel free to add an explanatory description.  Save everything by clicking on **Create Type**: ![Screenshot 2024-04-05 at 15.32.31](https://help.lumiformapp.com/hs-fs/hubfs/Screenshot%202024-04-05%20at%2015.32.31.png?width=688&height=484&name=Screenshot%202024-04-05%20at%2015.32.31.png) 2. Next, you can [**create your entity**](https://admin.lumiformapp.com/entity-items/new), which further categorizes your types. For example, a region, branch or departments can be assigned using entities:   ![Screenshot 2024-04-05 at 15.34.08](https://help.lumiformapp.com/hs-fs/hubfs/Screenshot%202024-04-05%20at%2015.34.08.png?width=688&height=654&name=Screenshot%202024-04-05%20at%2015.34.08.png) **In this step, you do not have to add users yet, but you can already make the assignment.** 3. Finally, you can **[create folders](https://admin.lumiformapp.com/entity-items/new)** to group multiple entities together. This allows your users to be quickly and easily added to multiple entities. Folders now replace the previous regions as **a collection of locations**. Folders represent a collection of entities and can also contain other (sub) folders: ![Screenshot 2024-04-05 at 15.36.20](https://help.lumiformapp.com/hs-fs/hubfs/Screenshot%202024-04-05%20at%2015.36.20.png?width=688&height=658&name=Screenshot%202024-04-05%20at%2015.36.20.png) #### Using the dashboard, you will have a good overview of your entities:   ![Screenshot 2024-04-05 at 15.34.57](https://help.lumiformapp.com/hs-fs/hubfs/Screenshot%202024-04-05%20at%2015.34.57.png?width=688&height=260&name=Screenshot%202024-04-05%20at%2015.34.57.png)   ![Screenshot 2024-04-05 at 15.36.42](https://help.lumiformapp.com/hs-fs/hubfs/Screenshot%202024-04-05%20at%2015.36.42.png?width=688&height=184&name=Screenshot%202024-04-05%20at%2015.36.42.png) If you use entities as the focus of your form and inspections, they can also **be selected when filling out a form**, just like locations were previously:   ![Screenshot 2024-04-05 at 15.43.15](https://help.lumiformapp.com/hs-fs/hubfs/Screenshot%202024-04-05%20at%2015.43.15.png?width=688&height=128&name=Screenshot%202024-04-05%20at%2015.43.15.png) When creating entities, there are no limits. You can **assign specific forms to different entities** in your fleet or areas of your production for example.  **If you have any questions about the new feature of entities, we are always here to help!**   - [Getting started](https://help.lumiformapp.com/en/knowledge/getting-started?hsLang=en#main-content) - [Lumiform Basics](https://help.lumiformapp.com/en/knowledge/getting-started?hsLang=en#lumiform-basics) - [Set up Lumiform](https://help.lumiformapp.com/en/knowledge/getting-started?hsLang=en#set-up-lumiform) - [Forms](https://help.lumiformapp.com/en/knowledge/forms?hsLang=en#main-content) - [Configure your reports](https://help.lumiformapp.com/en/knowledge/forms?hsLang=en#configure-your-reports) - [Troubleshoot](https://help.lumiformapp.com/en/knowledge/forms?hsLang=en#troubleshoot) - [Inspections](https://help.lumiformapp.com/en/knowledge/inspections?hsLang=en#main-content) - [Troubleshoot](https://help.lumiformapp.com/en/knowledge/inspections?hsLang=en#troubleshoot) - [Actions](https://help.lumiformapp.com/en/knowledge/actions?hsLang=en#main-content) - [Troubleshoot](https://help.lumiformapp.com/en/knowledge/actions?hsLang=en#troubleshoot) - [Entities](https://help.lumiformapp.com/en/knowledge/entities?hsLang=en) - [Administration](https://help.lumiformapp.com/en/knowledge/administration?hsLang=en) - [Analytics](https://help.lumiformapp.com/en/knowledge/analytics?hsLang=en) - [Integrations](https://help.lumiformapp.com/en/knowledge/integrations?hsLang=en#main-content) - [Webhooks /Workflow Automation](https://help.lumiformapp.com/en/knowledge/integrations?hsLang=en#webhooks-workflow-automation) - [Lumiform Updates](https://help.lumiformapp.com/en/knowledge/lumiform-updates?hsLang=en#main-content) - [New features](https://help.lumiformapp.com/en/knowledge/lumiform-updates?hsLang=en#new-features) - [Notifications](https://help.lumiformapp.com/en/knowledge/notifications?hsLang=en#main-content) - [Troubleshoot](https://help.lumiformapp.com/en/knowledge/notifications?hsLang=en#troubleshoot) - [Subscription](https://help.lumiformapp.com/en/knowledge/subscription?hsLang=en#main-content) - [Troubleshoot](https://help.lumiformapp.com/en/knowledge/subscription?hsLang=en#troubleshoot) - [Profile](https://help.lumiformapp.com/en/knowledge/profile?hsLang=en#main-content) - [Troubleshoot](https://help.lumiformapp.com/en/knowledge/profile?hsLang=en#troubleshoot) - [Legal](https://help.lumiformapp.com/en/knowledge/legal?hsLang=en) - [Default HubSpot Blog](https://zyp-4992538.hs-sites-eu1.com/blog) [![Chill listening crop-3](https://help.lumiformapp.com/hs-fs/hubfs/LUMIFORM-Pentachrome_TRANSPARENT-1.png?width=55&height=55&name=LUMIFORM-Pentachrome_TRANSPARENT-1.png "Chill listening crop-3")](https://lumiformapp.com) Lumiform Help Center Copyright © 2026, Lumiform GmbH