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What are Lumiform Webhooks?

Learn how Lumiform Webhooks enable real-time automation and seamless workflow integration with your existing tools.

What you need

  • Plan requirement: This feature is available on Enterprise plans.
  • Permissions: Admin permissions in Lumiform.
  • Third-party accounts: None required to receive webhook notifications, but you’ll need an account with your chosen automation tool (e.g., Zapier, Make, n8n, or Power Automate) if you plan to use them with Lumiform.

What are Webhooks?

A Webhook allows Lumiform to instantly notify your external systems whenever a specific event occurs, without manual checks or constant API polling. As soon as an event like “inspection completed” happens in Lumiform, a real-time event notification is sent to your workflow tool or system.

 

Analogy: Imagine the difference between having to check your inbox every five minutes vs. having a message delivered to you the moment it is sent. Webhooks deliver information proactively.

 

How it works

Lumiform Webhooks send a lightweight notification to your automation platform whenever you choose, containing the event type and a record ID. If you need more detailed data, your workflow can retrieve it using the Public API with this ID.

 

Supported automation tools:
You can connect Lumiform to Zapier, Make, n8n, or Power Automate—no coding required. Simply paste your webhook URL into Lumiform’s settings, and you’re ready to automate.

Example use cases

  1. Send instant alerts: Notify your team in Slack or Microsoft Teams the moment an action is marked “resolved.”
  2. Streamline reporting: Automatically log every inspection completed in Lumiform to a Google Sheet.
  3. Kick off external processes: Trigger a document approval workflow in your company’s ERP as soon as a form is approved.

Troubleshooting: common issues

  • Webhook not triggering: Double-check the webhook URL is correctly pasted in Lumiform Settings and matches your automation tool's instructions.
  • No data received: Remember, Lumiform sends only a notification with an event type and record ID. Use the Public API with this ID if you require full event details in your workflow.
  • Repeated or missing events: Ensure you configure your automation tool to handle duplicates or missed webhooks, especially when using test accounts or resetting workflows.