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How to connect Lumiform to Power Automate

Set up instant automations by connecting Lumiform to Power Automate using Webhooks so Lumiform events can trigger flows across your Microsoft ecosystem and beyond.

What you need

  • Plan requirement: This feature is available on Enterprise plans.
  • Permissions: Admin permissions in Lumiform to access webhook settings.
  • Third-party accounts: An active Power Automate account (Microsoft 365 or standalone subscription).

Step-by-step setup

  1. Sign in to Power Automate

  2. Create a new flow

    • Click “+ Create” and select the “Automated flow” or “Instant flow” option.

  3. Add a ‘When a HTTP request is received’ trigger

    • In the trigger search, type “HTTP” and choose When a HTTP request is received as your flow’s trigger.
    • Copy the generated HTTP POST URL once it becomes available.

     

  4. Add the Webhook URL to Lumiform

    • Log in to Lumiform as an Admin.
    • Go to Administration > Webhooks.
    • Click “Add Webhook” and paste the Power Automate trigger URL.
    • Select the event(s) you want to fire the flow (e.g., Inspection completed, Action resolved, Form approved).
    • Save your changes.

     

  5. Test the connection

    • In Power Automate, click “Test” or manually trigger your flow.
    • Perform the selected event in Lumiform.
    • Confirm that Power Automate receives the webhook and the flow runs.

  6. Build your automation actions

    • Add additional actions in Power Automate—for example, send an email, create a Teams message, or update a SharePoint list.
    • Save and activate your flow.

Example use cases

  • Notify your team instantly: When a form is approved in Lumiform, send a Microsoft Teams notification to your quality team.
  • Automate record-keeping: Upload a completed inspection summary to a SharePoint or OneDrive folder every time an inspection is completed.
  • Escalate critical actions: Send a priority email to supervisors when an action is marked as resolved.

Troubleshooting: common errors and fixes

  • Power Automate isn’t triggering: Double-check that the HTTP request URL is correctly pasted and saved in Lumiform, and that the flow is enabled in Power Automate.
  • Missing event details: By design, Lumiform sends only an event type and record ID. To get full details, add an HTTP action in your flow to call the Lumiform Public API using the provided ID.
  • Flow triggers unexpectedly: Ensure only the necessary events are enabled for your webhook in the Lumiform settings.

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