--- title: "Getting Started: Users & Groups in Lumiform" description: Your team is expanding, and you want to increase the number of users on Lumiform - this can be done easily. --- [Skip to content](https://help.lumiformapp.com/en/knowledge/users-groups#main-content) English Show submenu for translations ![LUMIFORM-White\_TRANSPARENT.png\]](https://help.lumiformapp.com/hs-fs/hubfs/LUMIFORM-White_TRANSPARENT.png?height=40&name=LUMIFORM-White_TRANSPARENT.png) - [Default HubSpot Blog](https://zyp-4992538.hs-sites-eu1.com/blog) Open main navigation Close main navigation - [Default HubSpot Blog](https://zyp-4992538.hs-sites-eu1.com/blog) - English Show submenu for translations Hey👋. How can we help you? - There are no suggestions because the search field is empty. 1. [Help Center](https://help.lumiformapp.com/en/knowledge?hsLang=en) 2. [Administration](https://help.lumiformapp.com/en/knowledge/administration?hsLang=en) # Getting Started: Users & Groups in Lumiform ## Your team is expanding, and you want to increase the number of users on Lumiform - this can be done easily. #### Learn how to create new users, groups, and roles in a concise manner within this article.   ---   ![Bildschirmfoto 2024-08-06 um 16.19.27](https://help.lumiformapp.com/hs-fs/hubfs/Bildschirmfoto%202024-08-06%20um%2016.19.27.png?width=688&height=321&name=Bildschirmfoto%202024-08-06%20um%2016.19.27.png)   ### Adding New Users in Lumiform **Collaboration is key**, and Lumiform is designed to be used not just individually but also with your team. To add a new user, simply go to the [**Administration section**](https://admin.lumiformapp.com/administration) and click on the [**Add User button**.](https://admin.lumiformapp.com/users/new)     ![Bildschirmfoto 2024-08-06 um 16.18.08](https://help.lumiformapp.com/hs-fs/hubfs/Bildschirmfoto%202024-08-06%20um%2016.18.08.png?width=688&height=527&name=Bildschirmfoto%202024-08-06%20um%2016.18.08.png)   Next, you can enter the **name, email address, and role** of the new user in Lumiform.   Additionally, specify whether users will **receive an invitation email** to set up their password. If you want to assign an **initial password** to your users, you can [**find more information here**](https://help.lumiformapp.com/en/knowledge/set-initial-password-for-user?hsLang=en).   **In order to assign a role to your users in Lumiform, you must [first create the role](https://help.lumiformapp.com/en/knowledge/roles?hsLang=en).**   If your current quota of Lumiform licenses has been exhausted, you will **need to increase it first**. This can be done through your profile in the **[Subscription section](https://admin.lumiformapp.com/subscription/)** or through the window that automatically opens when you try to add a user, but do not have any additional licenses available:  ![Bildschirmfoto 2024-08-06 um 16.17.19](https://help.lumiformapp.com/hs-fs/hubfs/Bildschirmfoto%202024-08-06%20um%2016.17.19.png?width=688&height=539&name=Bildschirmfoto%202024-08-06%20um%2016.17.19.png) Currently, you are unable to add new users. To enable this, simply **indicate how many additional licenses** you require and confirm everything through the option to add user seats **via Update**: ![Bildschirmfoto 2024-08-06 um 16.17.28](https://help.lumiformapp.com/hs-fs/hubfs/Bildschirmfoto%202024-08-06%20um%2016.17.28.png?width=688&height=566&name=Bildschirmfoto%202024-08-06%20um%2016.17.28.png)   **You can add an unlimited number of users, as long as you have enough licenses available.**   ### What groups are and why they are helpful in Lumiform With groups, you can bring together different users into a team, such as all cleaning staff in the **Cleaning Team group**. To assign users to a group, you must **first create a group**. This can be done through [**Administration**](https://admin.lumiformapp.com/administration) → [**Groups**](https://admin.lumiformapp.com/administration?tab=groups) → [**Add Group**](https://admin.lumiformapp.com/groups/new): ![](https://help.lumiformapp.com/hs-fs/hubfs/Bildschirmfoto%202024-08-06%20um%2016-32-35-png.png?width=688&height=372&name=Bildschirmfoto%202024-08-06%20um%2016-32-35-png.png) Set a **unique name for the group**, such as Cleaning Team Berlin, add the respective members          and finally click on the **Create group** button.     **Groups can be assigned templates, schedules, and roles in Lumiform.** **This makes it quick and easy to add users not individually, but as a group.**   - [Getting started](https://help.lumiformapp.com/en/knowledge/getting-started?hsLang=en#main-content) - [Lumiform Basics](https://help.lumiformapp.com/en/knowledge/getting-started?hsLang=en#lumiform-basics) - [Set up Lumiform](https://help.lumiformapp.com/en/knowledge/getting-started?hsLang=en#set-up-lumiform) - [Forms](https://help.lumiformapp.com/en/knowledge/forms?hsLang=en#main-content) - [Configure your reports](https://help.lumiformapp.com/en/knowledge/forms?hsLang=en#configure-your-reports) - [Troubleshoot](https://help.lumiformapp.com/en/knowledge/forms?hsLang=en#troubleshoot) - [Inspections](https://help.lumiformapp.com/en/knowledge/inspections?hsLang=en#main-content) - [Troubleshoot](https://help.lumiformapp.com/en/knowledge/inspections?hsLang=en#troubleshoot) - [Actions](https://help.lumiformapp.com/en/knowledge/actions?hsLang=en#main-content) - [Troubleshoot](https://help.lumiformapp.com/en/knowledge/actions?hsLang=en#troubleshoot) - [Entities](https://help.lumiformapp.com/en/knowledge/entities?hsLang=en) - [Administration](https://help.lumiformapp.com/en/knowledge/administration?hsLang=en) - [Analytics](https://help.lumiformapp.com/en/knowledge/analytics?hsLang=en) - [Integrations](https://help.lumiformapp.com/en/knowledge/integrations?hsLang=en#main-content) - [Webhooks /Workflow Automation](https://help.lumiformapp.com/en/knowledge/integrations?hsLang=en#webhooks-workflow-automation) - [Lumiform Updates](https://help.lumiformapp.com/en/knowledge/lumiform-updates?hsLang=en#main-content) - [New features](https://help.lumiformapp.com/en/knowledge/lumiform-updates?hsLang=en#new-features) - [Notifications](https://help.lumiformapp.com/en/knowledge/notifications?hsLang=en#main-content) - [Troubleshoot](https://help.lumiformapp.com/en/knowledge/notifications?hsLang=en#troubleshoot) - [Subscription](https://help.lumiformapp.com/en/knowledge/subscription?hsLang=en#main-content) - [Troubleshoot](https://help.lumiformapp.com/en/knowledge/subscription?hsLang=en#troubleshoot) - [Profile](https://help.lumiformapp.com/en/knowledge/profile?hsLang=en#main-content) - [Troubleshoot](https://help.lumiformapp.com/en/knowledge/profile?hsLang=en#troubleshoot) - [Legal](https://help.lumiformapp.com/en/knowledge/legal?hsLang=en) - [Default HubSpot Blog](https://zyp-4992538.hs-sites-eu1.com/blog) [![Chill listening crop-3](https://help.lumiformapp.com/hs-fs/hubfs/LUMIFORM-Pentachrome_TRANSPARENT-1.png?width=55&height=55&name=LUMIFORM-Pentachrome_TRANSPARENT-1.png "Chill listening crop-3")](https://lumiformapp.com) Lumiform Help Center Copyright © 2026, Lumiform GmbH